AI-Powered Chief of Staff

Let Cole handle your Meeting Summaries

Send Cole any recording and get a clean brief with action items, decisions, and follow-ups.

Free to start - No credit card needed

Step 1

Send Cole a recording

Send a meeting link, an audio or video recording, or a transcript.

Step 2

Cole extracts the key points

Decisions made, action items, who said what - all structured in seconds.

Step 3

Action items auto-created

Cole turns follow-ups into tasks, assigns them, and sets deadlines.

Meeting Summary

Live

Product Sync · 45 min · 6 participants

Action Items

Send revised proposal to client by Friday→ Sarah

Schedule follow-up with engineering team→ James

Update project timeline in Notion→ Cole

Share recording with absent stakeholders→ Cole

Key Decisions

✓ Approved $50k budget increase for Q3 campaign

✓ Delayed launch to July 15 for QA

Questions and answers

Send Cole the recording, audio or video, straight into the chat, and ask what you want: "summarise this, with decisions and action items." Cole transcribes the recording and replies in the chat. A transcript works too, pasted in or sent as a PDF, Word or text file, and is often the quickest route for a long meeting.

Not today. Cole does not join video calls as a participant for customers, so record the meeting in Zoom, Google Meet or Teams, or with your phone's voice recorder, then send Cole the file or the transcript.

Files up to 20 MB on WhatsApp and LINE; on Slack, video up to 100 MB. An hour of compressed audio is much smaller than an hour of video, so if a video is too big, send the audio. PDF transcripts can be up to 20 MB and 100 pages; very long text is read in parts.

Not always. Recordings are usually transcribed without speaker names, so Cole may not know who said each line. If that matters, tell Cole who was in the meeting, or send a transcript from your meeting app that already has names in it.

Yes, when you say so. Cole lists the action items and asks before creating tasks; each task can have a due date. It can also set reminders for the follow-ups, such as "remind me Monday to send the proposal." It does not create tasks on its own from every meeting.

Yes. If you send the recording or transcript in a group chat, the summary is posted in that group, so everyone who was in the meeting gets the same notes. Cole answers in a group when it is tagged or replied to. On WhatsApp, LINE, iMessage and Slack, calling it by name works too; on Telegram, tag @Cole_chief_of_staff_bot.

Say what you will do with it. "Summarise in five bullets for the people who missed it", "list every decision and who owns it", "draft the follow-up email to the client", or "make a one-page PDF of the minutes." Cole can make a PDF or Word file, so the notes are easy to forward.

Yes. Zoom, Google Meet and Teams can save a transcript; send that file to Cole as a PDF, Word document or text file. Transcripts from those apps usually include speaker names, so the summary can say who said what.

Send it the same way. Cole transcribes voice notes on WhatsApp and Telegram, so you can talk through what happened right after the meeting and ask Cole to turn it into a list of next steps, or into reminders for the days they are due.

There is no fixed price per request: Cole uses credits from your plan based on the work involved. The Free plan gives you 150 credits once, with no card. Paid plans start at $19 a month with 2,000 credits. A longer recording uses more credits than a short one.

How to connect

Chat with Cole on your favorite platforms

No apps to install. Cole lives where you already chat - WhatsApp, Slack, Telegram, iMessage, LINE, or email.

Everything a Chief of Staff does.

Cole handles the operational overhead so you can focus on strategy.

To Do

Doing

Done

Task Tracking

Cole creates, assigns, and follows up on tasks automatically. Proactive nudges and due-date tracking.

4 active

Team Accountability

Cole knows your team by name, role, and working style. He follows up on overdue items and keeps everyone aligned.

Voice Check-ins

Start your day with a 2-minute voice briefing. Cole summarizes what happened overnight and what needs attention.

Research & Analysis

Deep dives in minutes, not hours. Cole researches competitors, markets, products, and whatever else you need.

LHR → LIS$342

LHR → LIS$289

Flights & Hotels

Tell Cole where you're going. He researches flights and hotels and sends you the best options.

Sent ✓

Emails on Your Behalf

Cole drafts, sends, and follows up on emails. You approve, he executes.

Decisions

Actions

Follow-ups

Meeting Summaries

Send Cole a recording and get a clean brief with action items, decisions, and follow-ups.

Presentations & Decks

Structured, polished, fast. Tell Cole the topic and audience, and get a deck back.

Video Analysis

Send a video or audio file and Cole transcribes it, then breaks it down: key moments, a summary, and insights.

Table for 2Confirmed

Fri · 7:30 PM

Bestia

Restaurant Bookings & Calls

Tell Cole where and when. He calls the restaurant, books the table, and confirms the details back to you.

$1.2MContacted

$980K

Property Search & Outreach

Cole searches listings, filters by your criteria, and reaches out to agents or landlords on your behalf.

Live

Call Your Users

Cole calls a customer or lead with a script you approve. He reports back with a summary and next steps.

Subtotal$1,120

Tax$120

Total$1,240

Accounting & Document Review

Upload invoices, receipts, or contracts. Cole extracts key data, flags issues, and organises everything.

Calendar Management

"Reschedule my Tuesday 3pm to Wednesday morning." Cole handles events, changes, and reminders across your calendar.

Inbox 0

Inbox Triage

Cole sorts your inbox, surfaces what matters, and archives the noise so you start the day at zero.

resy.com/book

Signed inDone

Tasks on Any Website

Cole has his own browser. Logins, bookings, forms, checkouts: he does them for you and asks before anything that spends money or changes an account.

Watching

Dyson V1524,90018,990

Below 20,000. Messaging you.

Tell Me When

"Let me know when the price drops below 20,000." Cole checks on his own and messages you the moment it happens.

Total at checkoutTHB 1,290.00

Reply approve X7KQ to pay

approve X7KQ

Purchases You Approve

Store a card once. Cole gets to the checkout, tells you the exact total, and pays only when you reply approve.

Works with your stack

Connects to the tools you already use

Connect the accounts your task needs and review the permissions. Setup and available actions vary by provider; some work accounts require administrator approval.

+ more apps you can connect

Browse all integrations →

Connect only what you need. Cole will prompt you to authorize an integration the first time it needs one.

See Cole in action.

Illustrative conversations with fictional people and outcomes; no messages are sent by this demo.

Cole · Chief of Staff

Online · Slack · WhatsApp

Cole, what's on my plate today?

Good morning! You have 3 tasks due today: • Review Q2 budget deck (due 2pm) • 1:1 with Sarah at 3pm • Approve vendor contract Want me to prioritize these?

Yes, and remind Sarah about her report

Done ✓ I've messaged Sarah on Slack. She'll have the report to you by 1pm. I've also moved the budget review to your top priority.

A day with Cole.

From morning briefing to end-of-day recap, Cole keeps your business moving.

8:00 AM

Morning Briefing

Cole sends you a voice summary of overnight updates, today's priorities, and pending approvals.

7Channels · voice on paid plans

1Workspace for connected tasks

150Free credits to start

0Card required to start

What people are saying.

Individual experiences; results depend on the workflow, permissions and review.

Victor Young

Founder, Analog

"I built Analog to protect deep work - Cole protects mine. Inbox, scheduling, the small stuff: handled before I sit down."

Thad Luckinbill

Producer, Black Label Media

"Between agents, talent and three time zones, Cole is the producer behind my producer. Calls booked, travel locked, nothing slips."

Samuel Osei

Head of Sales, Take 44 (NextAgency)

"Cole follows up so I don't have to. Briefs go out same day, leads stay warm - my pipeline finally moves on its own."

Invite a friend - you both earn 500 credits

Share your link. When they upgrade to a paid plan, you both earn 500 credits.

Learn more

Why teams choose Cole.

Persistent Memory

Cole keeps notes on what you tell it, such as preferences, past decisions and project details, and brings up the relevant ones in later conversations.

Proactive Follow-ups

Cole can follow up on tasks and send reminders. Check the intended recipient, schedule and permissions.

Review Your Controls

Review connected accounts, intended audiences and the published security documentation before sharing sensitive information.

Credit-Based Pricing

Powered by credits.

Cole runs on the same credit system as every agent in the Pocodot marketplace. No separate subscription. Just use your credits.

A few credits per action

Same currency across every Pocodot agent.

The smartest hire you'll make this year.

Start using Cole with free credits, no credit card required. Review connected accounts and permissions before assigning a task.

บริษัท โพโคดอต จำกัด (POCODOT Ltd.)

723 Teo Hong Silom Building, Unit S-07, Silom Road, Bangrak, Bangkok 10500

contact@pocodot.ai·Chat on LINE

Read the full Cole documentation →